Home / Shortlists / Best free CRM for a two-person team
Best free CRM for a two-person team
Two seats is the one CRM decision where the free plans are genuinely generous, which makes the comparison harder rather than easier. HubSpot Free seats two without a card and holds 1,000 contacts, Zoho CRM Free seats up to 3 users, Pipedrive sells a 14-day trial and then charges per seat, and Freshsales undercuts everyone per seat once you commit. For a two-person team the deciding number is record capacity, because two people share one pipeline and one list of names, and the list grows faster than the headcount ever will.
Prices last re-checked 2026-09-27. Numbers are read from each vendor's own pricing page; any exception is flagged under "What to watch".
Which one should you pick?
- Pick Pipedrive if you are a live deal pipeline. Visit Pipedrive
- Pick HubSpot if you need the best genuinely free option. Visit HubSpot
- Pick Zoho CRM if you need the best free plan for a third seat. Visit Zoho CRM
- Pick Freshsales if you need the best cheapest paid seat. Visit Freshsales
Some buttons are affiliate links — how this works.
The short answer
Short answer: HubSpot Free is the best free CRM for two people: $0/mo, unlimited users, 1,000 contacts. Zoho CRM Free is $0/mo for up to 3 users. Pipedrive Essential is $14/mo per seat billed annually with no permanent free tier, and Freshsales Growth is $9/mo per user billed annually, the cheapest paid seat here.
Best for a live deal pipeline: Pipedrive
Pipedrive Essential is $14/mo per seat billed annually ($24 month-to-month), so two seats run $28/mo, and the plan is aimed at the pipeline view rather than a database of names. There is no permanent free tier, only a trial, which is why it is not the answer for two people with no budget. It wins when both of you live in the deal view all day and the per-seat price is worth the workflow.
See Pipedrive pricingBest genuinely free option: HubSpot
HubSpot Free is $0/mo with unlimited users and 1,000 contacts, so both seats and your first thousand names cost nothing. Starter is $15/mo per seat billed annually when you need automation, sequences and more pipelines. The trap is that 1,000 contacts: a two-person team with a scrape of 2,000 local businesses hits the wall while still paying nothing per seat, and that is the moment the free plan stops being free.
See HubSpot pricingBest free plan for a third seat: Zoho CRM
Zoho CRM Free is $0/mo with up to 3 users, which covers two founders plus a contractor or bookkeeper, and Standard is $14/mo per user billed annually when you need workflow rules and mass email. Two seats on Standard is $28/mo, the same as Pipedrive Essential. Zoho is the only plan here that hands out a free seat a two-person team cannot use, which is why it and HubSpot are the honest no-budget answers.
See Zoho CRM pricingBest cheapest paid seat: Freshsales
Freshsales Growth is $9/mo per user billed annually, the cheapest paid seat on this page, so two people sell for $18/mo total versus $28/mo on Pipedrive Essential. Pro is $15/mo per user billed annually and Enterprise is $29/mo per user. It lands fourth only on fit: Freshsales wants a longer cycle with scoring and territory rules, and two people rarely need either.
See Freshsales pricingThe prices, plan by plan
Pipedrive
Pipedrive starts at $14 per seat per month on Lite, $39 on Growth, $59 on Premium and $79 on Ultimate, billed annually (US$168 / $468 / $708 / $948 per seat per year); monthly billing costs more. Each card offers a 14-day trial and says no credit card is required.
| Plan | Price | What you get |
|---|---|---|
| Lite | $24/mo, or $14/mo billed annually | Per seat. Lead, deal and activity management, 3,000 open deals, 10 pipelines. US$168 per seat/year billed annually. |
| Growth | $49/mo, or $39/mo billed annually | Per seat. Email sync, workflow automation, 100,000 open deals, 15 pipelines. US$468 per seat/year billed annually. |
| Premium | $79/mo, or $59/mo billed annually | Per seat. Revenue forecasts, team goals, projects, 30 pipelines. US$708 per seat/year billed annually. |
| Ultimate | $99/mo, or $79/mo billed annually | Per seat. Project templates, 5-minute sync, phone support, 100 pipelines. US$948 per seat/year billed annually. |
What to watch: Pipedrive prints the annual per-seat rate by default. On 2026-10-13 those cards still showed Lite $14, Growth $39, Premium $59 and Ultimate $79. The monthly toggle was not opened, so the monthly column stays the 2026-10-05 reading. Each card says a 14-day trial with no credit card. The Premium card carries Pipedrive's own Most Popular badge. This page does not treat that badge as a count of customers. Add-on starting prices were read on the annual view. Prices are per seat, so a 5-person team pays five times the seat rate.
Source: https://www.pipedrive.com/en/pricing, read 2026-10-05.
See Pipedrive pricingHubSpot
HubSpot's free tools cover up to two users and up to 1,000 contacts. Sales Hub is then $20 per seat per month on Starter and $100 per seat per month on Professional, billed monthly. Professional requires a one-time onboarding fee of $1,500.
| Plan | Price | What you get |
|---|---|---|
| Free | Free | Up to 2 users and up to 1,000 contacts, deal pipeline, contact management. The catalog's 1 million figure is for other standard objects, not contacts. |
| Starter | $20/mo, or $15/mo billed annually | Per seat. Simple automation, 2 paid seats, email tracking, 1,000 marketing contacts |
| Professional | $100/mo, or $90/mo billed annually | Per seat. Sequences, forecasting, custom reporting, 2,000 marketing contacts. Onboarding is required, a one-time fee of $1,500. |
| Enterprise | $150/mo (no annual discount published) | Per seat. Custom objects, predictive scoring, 10,000 marketing contacts |
Prices checked 2026-09-27.
What to watch: HubSpot's free tools are free, and they cap at two users and 1,000 contacts. The paid tiers are per seat. Sales Hub Professional requires a one-time onboarding fee of $1,500. Marketing-contact limits are separate from CRM contacts.
Source: https://www.hubspot.com/pricing/crm, read 2026-09-27.
See HubSpot pricingZoho CRM
Zoho CRM is free for up to 3 users, then $14 per user per month on Standard, $23 on Professional and $40 on Enterprise, billed annually. Ultimate is a custom quote; Zoho no longer prints a price for it.
| Plan | Price | What you get |
|---|---|---|
| Free | Free | Up to 3 users, 5,000 records, basic lead and deal management |
| Standard | $20/mo, or $14/mo billed annually | Per user. 100,000 records, scoring rules, mass email, workflows |
| Professional | $35/mo, or $23/mo billed annually | Per user. SalesSignals, inventory management, 25,000 records per module |
| Enterprise | $50/mo, or $40/mo billed annually | Per user. CommandCenter, multi-user portals, custom modules, 100,000 records |
| Ultimate | Custom | Bespoke deployments with the highest feature limits, consultation-based pricing (contact Zoho) |
What to watch: Zoho prints the annual per-user rate by default; the monthly-billing rates come from the page's monthly toggle. Zoho's free tier caps at 3 users, which is the lowest free-user cap in this cluster.
Source: https://www.zoho.com/crm/zohocrm-pricing.html, read 2026-10-05.
See Zoho CRM pricingFreshsales
Freshsales is $9 per user per month on Growth, $39 on Pro and $59 on Enterprise when billed annually, or $11, $47 and $71 billed month-to-month, with a 21-day free trial and no free tier on the pricing page. Freddy AI Agent is an add-on at $49 per 100 sessions a month and branded documents are $19 per user a month.
| Plan | Price | What you get |
|---|---|---|
| Growth | $11/mo, or $9/mo billed annually | $11/user/month billed month-to-month, or $9 billed annually. 21-day free trial. Kanban view for contacts, accounts and deals, built-in chat, email and phone, email templates, custom fields, basic workflows, product catalog. |
| Pro | $47/mo, or $39/mo billed annually | $47/user/month billed month-to-month, or $39 billed annually. Everything in Growth plus contact scoring by Freddy AI, sales sequences, multiple pipelines, auto-assignment and territory management. |
| Enterprise | $71/mo, or $59/mo billed annually | $71/user/month billed month-to-month, or $59 billed annually. Everything in Pro plus custom modules, sandbox and audit logs. |
What to watch: The page's marketing meta text mentions a free plan but the pricing table lists only the paid tiers plus a 21-day trial, so this entry treats Freshsales as trial-only. Add-ons are extra: branded documents $19 per user a month, Freddy AI Agent $49 per 100 sessions a month.
Source: https://www.freshworks.com/crm/pricing/, read 2026-10-27.
See Freshsales pricingQuestions people ask
What is the cheapest option here?
HubSpot Free and Zoho CRM Free are both $0/mo on this page, with HubSpot seating unlimited users on 1,000 contacts and Zoho seating up to 3 users. Among the paid plans Freshsales Growth is the cheapest at $9/mo per user billed annually, so two seats are $18/mo versus $28/mo for two seats of Pipedrive Essential.
Do I need to pay for a CRM with only two salespeople?
Usually not. HubSpot Free at $0/mo covers two users and 1,000 contacts and Zoho CRM Free at $0/mo covers up to 3 users. You pay when you want automation, sequences, more than one pipeline or a bigger record limit, and the cheapest paid path for two seats is Freshsales Growth at $9/mo per user billed annually.
What does a two-person CRM cost per month once we pay?
Two seats of Freshsales Growth is $18/mo, two seats of Pipedrive Essential is $28/mo and two seats of Zoho CRM Standard is $28/mo, all on billed-annually rates. HubSpot Starter is $15/mo per seat billed annually, so two seats are $30/mo. Pipedrive's month-to-month rate is $24/mo per seat, which makes two seats $48/mo.
Which free CRM lets two people share one pipeline?
HubSpot Free, Zoho CRM Free and Freshsales' entry plan all give every seat access to the same pipelines, which is the part that matters for two people working the same deals. Pipedrive has the sharpest pipeline view of the four but sells a trial rather than a free tier, so a team that intends to stay at $0/mo should start with HubSpot or Zoho.
What is the record limit on the free plans?
HubSpot Free holds 1,000 contacts at $0/mo, and Zoho CRM Free caps records per module, so read Zoho's own limit page before importing a list. That cap, not the seat count, is what forces a two-person team to pay, because the contact list grows while the headcount does not.
Some links on this page are affiliate links. If you buy through one we may earn a commission at no extra cost to you. We do not accept payment for placement, and the price tables are generated from the same dataset we re-check weekly. Full disclosure. How we check prices.