Home / Shortlists / Best Scheduling Software for Tutors in 2026: what each one really costs
Best Scheduling Software for Tutors in 2026: what each one really costs
This is what each booking tool on this page costs for the calendar a tutor actually runs. Cal.com Free is the cheapest here: $0/mo for one user with unlimited event types, so a tutor teaching five subjects keeps five booking links for nothing. Calendly Standard is the one to pick for a single tutor who wants to pay: $12 a seat a month, or $10 billed annually, with unlimited event types and multiple calendars. Acuity is the one to pick when the tutoring team grows - Acuity Standard is $34/mo, or $27/mo billed annually, for six calendars on one bill. Square Appointments is the one to pick when payment should happen at booking: Square Appointments Free is $0/mo per location and you only pay processing fees when you take a card. A tutor's booking page is small but specific: one person or a small team, several subjects, recurring weekly slots, and a parent doing the booking. Prices below come from each vendor's own pricing page, re-checked weekly. The picks come first; the full price tables are underneath.
Prices last re-checked 2026-10-12. Numbers are read from each vendor's own pricing page; any exception is flagged under "What to watch".
Which one should you pick?
- Pick Cal.com if you need the best free calendar for one tutor. Visit Cal.com
- Pick Calendly if you need the best paid calendar for one tutor. Visit Calendly
- Pick Acuity Scheduling if you need two to six tutors on one bill. Visit Acuity Scheduling
- Pick Square Appointments if you are taking payment at booking. Visit Square Appointments
Some buttons are affiliate links — how this works.
The short answer
Short answer: Best free calendar for one tutor: Cal.com Cal.com Free is $0/mo for 1 user with unlimited event types, unlimited bookings and calendar connections. A tutor who teaches five subjects can keep five booking links at no cost - Calendly Free allows just 1 event type.
| Tool | Entry price | Best for |
|---|---|---|
| Free | $0/mo (no annual discount published) | 1 user, unlimited event types, unlimited bookings, calendar connections |
| Teams | $12/mo billed annually | Per user. Labeled YEARLY at $12 per user/month with a Save 25% badge. The month- |
| Organizations | $28/mo billed annually | Per user. Labeled YEARLY at $28 per user/month with a Save 25% badge. The month- |
Prices checked 2026-10-12.
Best free calendar for one tutor: Cal.com
Cal.com Free is $0/mo for 1 user with unlimited event types, unlimited bookings and calendar connections. A tutor who teaches five subjects can keep five booking links at no cost - Calendly Free allows just 1 event type. When a second person joins, Cal.com Teams is $12 per user a month, billed yearly (the page prints no month-to-month rate).
See Cal.com pricingBest paid calendar for one tutor: Calendly
Calendly Standard is $12 a seat a month, or $10 a seat billed annually, and its card says unlimited event types and multiple calendars. It is the one paid plan on this page a single tutor can buy month-to-month at $12 - Acuity Starter is $20/mo and Cal.com Teams prints only its yearly rate.
See Calendly pricingBest for two to six tutors on one bill: Acuity Scheduling
Acuity charges by the account, not by the seat. Acuity Starter is $20/mo, or $16/mo billed annually, for one calendar, and Acuity Standard is $34/mo, or $27/mo billed annually, for six calendars. Three tutors cost $36/mo on Calendly Standard at $12 a seat; the same three fit inside Acuity Standard at $34/mo.
See Acuity Scheduling pricingBest for taking payment at booking: Square Appointments
Square Appointments Free is $0/mo per location and you only pay processing fees when you take a card, so paid trial sessions can be booked and charged in one step. Square Plus is $49/mo per location when the business wants email and text marketing tools too.
See Square Appointments pricingThe prices, plan by plan
Cal.com
Cal.com is free for one user. Teams is $12 per user/month and Organizations is $28 per user/month, both labeled YEARLY with a Save 25% badge. The page does not print a month-to-month price. Both paid plans say 14-day free trial. Enterprise is custom and the page says annual pricing.
| Plan | Price | What you get |
|---|---|---|
| Free | $0/mo (no annual discount published) | 1 user, unlimited event types, unlimited bookings, calendar connections |
| Teams | $12/mo billed annually | Per user. Labeled YEARLY at $12 per user/month with a Save 25% badge. The month-to-month price is not printed. Round-robin, collective events, routing forms, and a 14-day free trial. |
| Organizations | $28/mo billed annually | Per user. Labeled YEARLY at $28 per user/month with a Save 25% badge. The month-to-month price is not printed. Sub-teams, SAML SSO, managed event types, and a 14-day free trial. |
What to watch: Cal.com's free tier is one user but unlimited event types, which is more generous than Calendly's free tier. On 2026-10-11 the paid cards were labeled YEARLY and carried a Save 25% badge, and the page did not print a month-to-month price, so that column says not printed. Self-hosting has no licence fee, but the server bill is yours and is not in the table.
Source: https://cal.com/pricing, read 2026-10-19.
See Cal.com pricingCalendly
Calendly Standard is $10/seat yearly ($12 monthly) and Teams is $16 ($20); Notetaker and Callie make those $18 and $24 yearly ($24 and $32). Enterprise starts at $15,000 a year, from 50 seats. The Teams card's Popular plan badge is Calendly's, not a customer count.
| Plan | Price | What you get |
|---|---|---|
| Free | $0/mo (no annual discount published) | 1 user, 1 event type, 1 calendar connection, unlimited bookings |
| Standard | $12/mo, or $10/mo billed annually | Per seat. Unlimited event types and multiple calendars. The yearly card says save 17%. |
| Standard Plus | $24/mo, or $18/mo billed annually | Per seat. The Add Notetaker and Callie price. The base Standard card says Notetaker is not included. The yearly price says save 25%. |
| Teams | $20/mo, or $16/mo billed annually | Per seat. Round-robin, routing, and Salesforce. The card carries Calendly's own Popular plan badge. This page does not treat that badge as a count of customers. The yearly card says save 20%. |
| Teams Plus | $32/mo, or $24/mo billed annually | Per seat. The Add Notetaker and Callie price on Teams. The page says Teams Plus adds Notetaker. The yearly price says save 25%. |
| Enterprise | custom quote | Starts at $15,000 a year and starts at 50 seats. SSO, SCIM, audit logs, and dedicated support. Not a per-seat rate. |
Prices checked 2026-10-12.
What to watch: Calendly prints the yearly per-seat rate by default. The month-to-month rates and the Notetaker prices are in the same page's plan data, which is what the billing toggle and the Add Notetaker and Callie control use. The free plan is one event type and one calendar connection. The Teams card carries Calendly's own Popular plan badge. This page does not treat that badge as a count of customers.
Source: https://calendly.com/pricing, read 2026-10-12.
See Calendly pricingAcuity Scheduling
Acuity Scheduling is $20 a month on Starter, $34 on Standard and $61 on Premium, or $16, $27 and $49 a month billed annually, per account.
| Plan | Price | What you get |
|---|---|---|
| Starter | $20/mo, or $16/mo billed annually | 1 calendar, unlimited appointments, 100 SMS credits/mo, payment processing |
| Standard | $34/mo, or $27/mo billed annually | 6 calendars, 500 SMS credits/mo, coupons, gift certificates, add-ons |
| Premium | $61/mo, or $49/mo billed annually | 36 calendars, 1,500 SMS credits/mo, custom packages, advanced reporting |
Prices checked 2026-10-12.
What to watch: Acuity prices per account rather than per seat, so a team of five pays the same as a team of one - the opposite of Calendly and Cal.com. That makes it cheaper for teams and more expensive for a solo operator.
Source: https://acuityscheduling.com/pricing, read 2026-10-12.
See Acuity Scheduling pricingSquare Appointments
Square Appointments is $0/mo per location on Square Free, then $49/mo per location on Square Plus and $149/mo per location on Square Premium. Card processing is billed separately on every plan, and Square Plus and Square Premium each include a free 30-day trial.
| Plan | Price | What you get |
|---|---|---|
| Square Free | $0/mo | $0/mo per location. No monthly subscription cost - you only pay processing fees when you take a payment. No text-message marketing. 2.5% gift card load fee. |
| Square Plus | $49/mo | $49/mo per location. Free 30-day trial. 500 marketing texts/mo per account, then 3 cents per text. 2.5% gift card load fee. |
| Square Premium | $149/mo | $149/mo per location. Free 30-day trial. Lowest processing fees. 2,500 marketing texts/mo per account, then 1.5 cents per text. 0% gift card load fee. |
Prices checked 2026-10-12.
What to watch: Square prices per location and charges card processing on top of every plan - the monthly fee is not the whole cost. The marketing-text allowances are per account, not per location, and Square Free includes no text-message marketing.
Source: https://squareup.com/us/en/appointments/pricing, read 2026-10-19.
See Square Appointments pricingQuestions people ask
What is the cheapest way for a tutor to take bookings?
Cal.com Free is the cheapest: $0/mo for 1 user with unlimited event types and unlimited bookings. Calendly Free is also $0/mo but allows 1 event type only, which is thin for a tutor teaching several subjects.
What is the cheapest paid plan here?
Calendly Standard and Cal.com Teams both sit at $12 per person per month. Calendly Standard sells month-to-month at $12 a seat ($10 billed annually), while Cal.com Teams prints only its yearly rate of $12 per user a month.
What does a tutoring team cost?
Acuity Standard is $34/mo, or $27/mo billed annually, for six calendars on one bill. The same three tutors on Calendly Standard cost $36/mo at $12 a seat, so Acuity's per-account price wins at three people or more.
Can I charge parents when they book?
Square Appointments is the one built around the money: Square Appointments Free is $0/mo per location and you only pay processing fees when you take a card. Square Plus is $49/mo per location for the email and text marketing tools.
Which of these charge by the seat?
Calendly and Cal.com charge by the seat - Calendly Standard is $12 a seat a month, Cal.com Teams is $12 per user a month billed yearly. Acuity and Square Appointments charge by the account or location: Acuity Starter is $20/mo for one calendar, Square Appointments Free is $0/mo per location.
Some links on this page are affiliate links. If you buy through one we may earn a commission at no extra cost to you. We do not accept payment for placement, and the price tables are generated from the same dataset we re-check weekly. Full disclosure. How we check prices.