Scheduling tools for a team: what they cost (2026)
Entry paid plans, monthly billing, read from each vendor's own page on 2026-10-05.
Short answer: Calendly is the cheapest scheduling tool we can price, at $12/mo for its entry plan. For a team the headline price is the wrong number: a per-seat tool multiplies by everyone who sends booking links, and a flat-rate tool does not.
| Tool | Entry price | Free plan |
|---|---|---|
| Calendly | $12/mo | Yes |
| Cal.com | custom quote | Yes |
| SavvyCal | $12/mo | Yes |
| Acuity Scheduling | $20/mo | No |
| Square Appointments | $49/mo | Yes |
Prices checked 2026-10-23.
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Which one should you pick?
- Pick Calendly if this describes you: Anyone who books meetings and wants the most widely recognised booking link. Visit Calendly
- Pick Cal.com if this describes you: Solo operators who want unlimited event types free, and teams that want an open-source option. Visit Cal.com
- Pick SavvyCal if this describes you: one person who wants a clean booking link. Visit SavvyCal
- Pick Acuity Scheduling if this describes you: Service businesses that take payments and SMS reminders at booking, and teams of several people. Visit Acuity Scheduling
- Pick Square Appointments if this describes you: Salons, spas and barbershops that want booking, payments and point of sale from one vendor, priced per location. Visit Square Appointments
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Scheduling tools by entry price
| Platform | Entry paid plan | Free plan | Best for | Not for | Where the number came from |
|---|---|---|---|---|---|
| Calendly | $12/mo | Yes | Anyone who books meetings and wants the most widely recognised booking link. | Teams that need routing rules or round-robin on the free or Standard tier - that is Teams and up. | first-party prices |
| Cal.com | custom quote | Yes | Solo operators who want unlimited event types free, and teams that want an open-source option. | Teams that need the widest set of native integrations - Calendly's ecosystem is larger. | first-party prices |
| SavvyCal | $12/mo | Yes | one person who wants a clean booking link | first-party prices | |
| Acuity Scheduling | $20/mo | No | Service businesses that take payments and SMS reminders at booking, and teams of several people. | A single person who only needs a booking link - the free tiers elsewhere cover that. | first-party prices |
| Square Appointments | $49/mo | Yes | Salons, spas and barbershops that want booking, payments and point of sale from one vendor, priced per location. | A solo stylist who only needs a booking link - Calendly and Cal.com cover that at $0/mo, and Acuity is flatter pricing for a small team. | first-party prices |
Entry paid plan, monthly billing, read from each vendor's own page on 2026-10-05. Where a tool prices per seat, the real cost is the plan times your team size.
Try Systeme.io
Systeme.io is free up to 2,000 contacts, then $17/mo Startup, $47/mo Webinar and $97/mo Unlimited on monthly billing. Annual billing gives you two months free. Every plan includes unlimited email sends, unlimited sub-accounts, and 0% transaction fees. The free plan never expires and does not require a credit card.
See Systeme.io pricing →The ranking by entry price
| # | Tool | Entry paid plan | Best for | Where the number came from |
|---|---|---|---|---|
| 1 | Calendly | $12 | Anyone who books meetings and wants the most widely recognised booking link. | first-party prices |
| 2 | SavvyCal | $12 | one person who wants a clean booking link | first-party prices |
| 3 | Acuity Scheduling | $20 | Service businesses that take payments and SMS reminders at booking, and teams of several people. | first-party prices |
| 4 | Square Appointments | $49 | Salons, spas and barbershops that want booking, payments and point of sale from one vendor, priced per location. | first-party prices |
| 5 | Cal.com | custom quote | Solo operators who want unlimited event types free, and teams that want an open-source option. | first-party prices |
Prices checked 2026-10-23.
A tool that publishes no self-serve price is listed last and cannot win a price ranking.
Per seat or per account: the whole decision
Count the people who need to send booking links before you compare headline prices. A per-seat tool is cheap for one person and expensive for a team of six; a flat-rate tool is the opposite. The entry price in the table above is the single-seat number, so multiply it by your team before you decide.
What the free tiers cover
Calendly publishes a free plan. Cal.com publishes a free plan. SavvyCal publishes a free plan. Square Appointments publishes a free plan.
How we picked
Sorted by the published entry paid plan, read from each vendor's own pricing page. No scores.
Frequently asked questions
What is the cheapest scheduling tool for a team?
Calendly at $12/mo for its entry plan, read from its own pricing page on 2026-10-19. Multiply that by the number of people who need to send booking links.
Is a free scheduling tool enough for a team?
For one person taking meetings, often yes. Team routing, round-robin assignment and integrations are what the paid tiers buy, and those are the features a team actually needs.
Do I need a scheduling tool if I already use a calendar?
Only if other people book you. A calendar shows your time; a scheduling tool stops the back-and-forth email that fills it.
How current are these prices?
Read from the vendors' own pages on 2026-10-05 and re-checked weekly.