Home / Shortlists / Best Project Management Software for Churches: 5 Tools Compared at Their Own Prices
Best Project Management Software for Churches: 5 Tools Compared at Their Own Prices
Churches run on volunteers: services get planned, rooms get booked, and half the team turns over every year. This is the best project management software for churches, based on the five PM tools this site tracks in depth, with every price read from the vendors' own pricing pages and their published plan limits on 2026-10-19. One flag: none of these are church-management systems - no giving or check-in features here - they run the work around the services.
Prices last re-checked 2026-10-05. Numbers are read from each vendor's own pricing page; any exception is flagged under "What to watch".
Which one should you pick?
- Pick Trello if you need the cheapest paid seat. Visit Trello
- Pick ClickUp if you need the best free roster for volunteer teams. Visit ClickUp
- Pick Basecamp if you need the best flat price for a bigger staff. Visit Basecamp
- Pick monday.com if you need the best calendar-style planning. Visit monday.com
- Pick Notion if you need the best shared knowledge base. Visit Notion
The short answer
Short answer: Cheapest paid seat: Trello is the cheap-board pick - Trello Free is $0/mo with unlimited cards and up to 10 boards per workspace, and Trello Standard is $6/mo per user, or $5/mo per user billed annually, for unlimited boards. One board per ministry - worship, kids, facilities - keeps it visual for volunteers.
| Tool | Entry price | Best for |
|---|---|---|
| Free | $0/mo (no annual discount published) | Unlimited cards, up to 10 boards per workspace, 10MB attachment limit |
| Standard | $6/mo, or $5/mo billed annually | Per user. Unlimited boards, advanced checklists, custom fields, 250 workspace co |
| Premium | $12.5/mo, or $10/mo billed annually | Per user. Calendar/Day/Table/Timeline/Dashboard views, AI, 1,000 command runs/mo |
| Enterprise | $17.5/mo (no annual discount published) | Per user. Organization-wide permissions, SSO, 250 workspace command runs/mo |
Prices checked 2026-10-05.
Cheapest paid seat: Trello
Trello is the cheap-board pick - Trello Free is $0/mo with unlimited cards and up to 10 boards per workspace, and Trello Standard is $6/mo per user, or $5/mo per user billed annually, for unlimited boards. One board per ministry - worship, kids, facilities - keeps it visual for volunteers.
See Trello pricingBest free roster for volunteer teams: ClickUp
ClickUp is the volunteer-roster pick - ClickUp Free Forever is $0/mo with unlimited members and unlimited tasks. Every volunteer gets a seat without a per-seat bill.
See ClickUp pricingBest flat price for a bigger staff: Basecamp
Basecamp is the flat-price pick - Basecamp is priced per account, never per user: $25/mo Freelancer for up to 3 active projects and 20 users, $59/mo Studio for up to 10 active projects and unlimited users. The bill does not grow when the worship team adds ten people.
See Basecamp pricingBest calendar-style planning: monday.com
monday.com is the calendar pick - monday.com Free is $0/mo up to 2 seats and 3 boards. Basic is $12/mo per seat, or $9/mo per seat billed annually, with unlimited boards. The calendar and timeline views are on Standard, which is $14/mo per seat, or $12/mo per seat billed annually.
See monday.com pricingBest shared knowledge base: Notion
Notion is the handbook pick - Notion Plus is $10/mo per member with unlimited collaborative blocks, so volunteer handbooks, service orders, and notes live in one wiki.
See Notion pricingThe prices, plan by plan
Trello
Trello is free for unlimited cards and up to 10 boards per workspace, then $5 per user per month on Standard, $10 on Premium and $17.50 on Enterprise, billed annually.
| Plan | Price | What you get |
|---|---|---|
| Free | $0/mo (no annual discount published) | Unlimited cards, up to 10 boards per workspace, 10MB attachment limit |
| Standard | $6/mo, or $5/mo billed annually | Per user. Unlimited boards, advanced checklists, custom fields, 250 workspace command runs/mo |
| Premium | $12.5/mo, or $10/mo billed annually | Per user. Calendar/Day/Table/Timeline/Dashboard views, AI, 1,000 command runs/mo |
| Enterprise | $17.5/mo (no annual discount published) | Per user. Organization-wide permissions, SSO, 250 workspace command runs/mo |
Prices checked 2026-10-05.
What to watch: Trello prints the annual per-user rate by default; the monthly-billing rates come from the page's monthly toggle. Enterprise is quoted at the same rate either way.
Source: https://trello.com/pricing, read 2026-10-05.
See Trello pricingClickUp
ClickUp is free for unlimited members with 100MB storage, then $7 per user per month on Unlimited, $12 on Business and a custom quote for Enterprise, billed annually.
| Plan | Price | What you get |
|---|---|---|
| Free Forever | $0/mo (no annual discount published) | Unlimited members, 100MB storage, unlimited tasks, board and list views |
| Unlimited | $10/mo, or $7/mo billed annually | Per user. Unlimited storage, integrations, dashboards, Gantt, 1,000 automations/mo |
| Business | $19/mo, or $12/mo billed annually | Per user. Advanced automations, time tracking, workload, 10,000 automations/mo |
| Enterprise | custom quote | Custom quote. SSO, advanced permissions, white labelling |
What to watch: ClickUp prints the annual per-user rate by default; the monthly-billing rates come from the page's monthly toggle.
Source: https://clickup.com/pricing, read 2026-10-19.
See ClickUp pricingBasecamp
Basecamp is free for 1 project and up to 5 users, then $25/mo on Freelancer (up to 3 active projects, 20 users max), $59/mo on Studio (up to 10 active projects, unlimited users) and $99/mo on Pro (up to 25 active projects, unlimited users). The unlimited-everything Unlimited Edition is $299/mo billed annually. No Basecamp plan charges per user - every price is for the whole account.
| Plan | Price | What you get |
|---|---|---|
| Free | $0/mo | $0/mo for the whole account. One free project for personal use, 1 GB storage, 5 users max. No project templates, multiple tools per project or time tracking. |
| Freelancer | $25/mo | $25/mo for the whole account. Up to 3 active projects, 5 GB storage, 20 users max with no per-user fees, 24/7/365 support. Free 30-day trial. Annual billing marked not included on this tier. |
| Studio | $59/mo | $59/mo for the whole account. Up to 10 active projects, 25 GB storage, unlimited users with no per-user fees, unlimited tools per project, project templates. Free 30-day trial. Annual billing marked not included on this tier. |
| Pro | $99/mo | $99/mo for the whole account. Up to 25 active projects, 100 GB storage, unlimited users with no per-user fees, project templates, time tracking. Free 30-day trial. Annual billing marked not included on this tier. |
| Unlimited | $299/mo billed annually | $299/mo billed annually, for the whole account. Unlimited projects, 1,000 GB storage, unlimited users with no per-user fees, time tracking, enhanced admin features, priority 24/7/365 support, personalized onboarding. Free 45-day trial. |
Prices checked 2026-10-05.
What to watch: Basecamp prices the whole account, never per user - the bill does not grow with headcount. The plan cards mark Annual billing as not included on Freelancer, Studio and Pro, and the only annual-billing price the page prints is Unlimited at $299/mo billed annually, with no month-to-month rate shown for it. The page's own FAQ answers 'Could we really add 500 users and run unlimited projects and still just pay $300/month total on the Unlimited Edition?' with yes - one fixed, capped price.
Source: https://basecamp.com/pricing, read 2026-10-19.
See Basecamp pricingmonday.com
monday.com starts at $9 per seat per month on Basic, $12 on Standard, $19 on Pro and a custom quote for Enterprise, billed annually; monthly billing costs more.
| Plan | Price | What you get |
|---|---|---|
| Free | $0/mo (no annual discount published) | Up to 2 seats, 3 boards, 1,000 items |
| Basic | $12/mo, or $9/mo billed annually | Per seat. Unlimited boards, 5GB storage, 1,000 automations/mo |
| Standard | $14/mo, or $12/mo billed annually | Per seat. Timeline, Gantt, calendar, guest access, 250 automations/mo |
| Pro | $24/mo, or $19/mo billed annually | Per seat. Time tracking, formula column, private boards, 25,000 automations/mo |
| Enterprise | custom quote | Custom quote. Enterprise auth, audit log, multi-level permissions |
Prices checked 2026-10-05.
What to watch: monday.com prints the annual per-seat rate by default and switches to the monthly rate with a client-side toggle. Both sets are the vendor's own numbers, but the monthly figures come from the toggle rather than the static HTML.
Source: https://monday.com/pricing, read 2026-10-05.
See monday.com pricingNotion
Notion is free for individuals. Plus is $10 per member/mo and Business is $20 per member/mo on the rates printed on notion.com's pricing page; Enterprise is custom quote.
| Plan | Price | What you get |
|---|---|---|
| Free | $0/mo (no annual discount published) | For individuals: databases with subtasks and dependencies, basic forms and sites, Notion Calendar |
| Plus | $10/mo | Unlimited collaborative blocks and file uploads, custom forms and sites, unlimited charts, basic connections |
| Business | $20/mo | Notion Agent, AI Meeting Notes, Enterprise Search, SAML SSO, private teamspaces, premium connections |
| Enterprise | custom quote | SCIM provisioning, audit log, advanced security, domain management, zero data retention with LLM providers |
Prices checked 2026-10-05.
What to watch: The pricing page prints one rate per member/mo behind a monthly/yearly toggle ('Save up to 20% with yearly'); only the single printed rates ($10 Plus, $20 Business) are recorded here and the separate monthly-billing rates are not printed as numbers on the page we read, so they are not guessed.
Source: https://www.notion.com/pricing, read 2026-10-19.
See Notion pricingQuestions people ask
Will volunteers actually use one of these?
Trello is a card on a board, and Trello Free is $0/mo for up to 10 boards per workspace.
What is the cheapest option here?
Trello Free is $0/mo with unlimited cards and up to 10 boards per workspace - the cheapest way to coordinate services without touching the church budget.
We have more than ten ministry teams - what then?
Trello Standard is $6/mo per user for unlimited boards, or ClickUp Free Forever keeps the whole roster at $0/mo with unlimited members and unlimited tasks.
Should a church pay per seat or per account?
Per account wins once the volunteer list grows - Basecamp is $25/mo for up to 20 users and $59/mo for unlimited users, while monday.com Basic is $12/mo per seat, or $9/mo per seat billed annually.
Where do we keep the volunteer handbook and service notes?
Notion Plus is $10/mo per member and turns those documents into one linked wiki, with Notion Free at $0/mo for individuals who just want to test it first.
Some links on this page are affiliate links. If you buy through one we may earn a commission at no extra cost to you. We do not accept payment for placement, and the price tables are generated from the same dataset we re-check weekly. Full disclosure. How we check prices.