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Best Project Management Software for Nonprofits
A nonprofit runs on volunteers, grants and event days, and the tool that survives is the one nobody has to be trained on. The four below were priced from the vendors' own pages - free tiers first, because a donation-funded budget should not start with a seat bill. All four have real free plans; the differences show up when you need timelines, workload or more than a couple of boards.
Prices last re-checked 2026-10-05. Numbers are read from each vendor's own pricing page; any exception is flagged under "What to watch".
Which one should you pick?
- Pick Trello if you need the best free tier for a volunteer board. Visit Trello
- Pick ClickUp if you are a growing volunteer roster. Visit ClickUp
- Pick Asana if you need structured programs. Visit Asana
- Pick monday.com if you need the best visual boards for small teams. Visit monday.com
The short answer
Short answer: Best free tier for a volunteer board: Trello Free is $0/mo with unlimited cards and 10 boards per workspace, and Trello Standard is $5 per user per month billed annually - a transitional offer, then $6. Prices were read from each vendors own page on our last weekly check.
| Tool | Entry price | Best for |
|---|---|---|
| Standard | $6/mo, or $5/mo billed annually | Per user. Unlimited boards, advanced checklists, custom fields, 250 workspace co |
| Premium | $12.5/mo, or $10/mo billed annually | Per user. Calendar/Day/Table/Timeline/Dashboard views, AI, 1,000 command runs/mo |
| Enterprise | $17.5/mo (no annual discount published) | Per user. Organization-wide permissions, SSO, 250 workspace command runs/mo |
Prices checked 2026-10-05.
Best free tier for a volunteer board: Trello
Trello Free is $0/mo with unlimited cards and 10 boards per workspace, and Trello Standard is $5 per user per month billed annually - a transitional offer, then $6.
See Trello pricingBest for a growing volunteer roster: ClickUp
ClickUp Free is $0/mo for unlimited users with 100 MB storage and ClickUp Unlimited is $7 per user per month billed annually ($10 month-to-month).
See ClickUp pricingBest for structured programs: Asana
Asana Personal is $0/mo for up to 10 teammates and Asana Starter is $10.99 per user per month billed annually ($13.49 month-to-month).
See Asana pricingBest visual boards for small teams: monday.com
monday.com Free is $0/mo for up to 2 seats with 3 boards and Monday AI included, and monday.com Basic is $9 per seat per month billed annually.
See monday.com pricingThe prices, plan by plan
Trello
Trello is free for unlimited cards and up to 10 boards per workspace, then $5 per user per month on Standard, $10 on Premium and $17.50 on Enterprise, billed annually.
| Plan | Price | What you get |
|---|---|---|
| Free | Free | Unlimited cards, up to 10 boards per workspace, 10MB attachment limit |
| Standard | $6/mo, or $5/mo billed annually | Per user. Unlimited boards, advanced checklists, custom fields, 250 workspace command runs/mo |
| Premium | $12.5/mo, or $10/mo billed annually | Per user. Calendar/Day/Table/Timeline/Dashboard views, AI, 1,000 command runs/mo |
| Enterprise | $17.5/mo (no annual discount published) | Per user. Organization-wide permissions, SSO, 250 workspace command runs/mo |
Prices checked 2026-10-05.
What to watch: Trello prints the annual per-user rate by default; the monthly-billing rates come from the page's monthly toggle. Enterprise is quoted at the same rate either way.
Source: https://trello.com/pricing, read 2026-10-05.
See Trello pricingClickUp
ClickUp is free for unlimited members with 100MB storage, then $7 per user per month on Unlimited, $12 on Business and a custom quote for Enterprise, billed annually.
| Plan | Price | What you get |
|---|---|---|
| Free Forever | Free | Unlimited members, 100MB storage, unlimited tasks, board and list views |
| Unlimited | $10/mo, or $7/mo billed annually | Per user. Unlimited storage, integrations, dashboards, Gantt, 1,000 automations/mo |
| Business | $19/mo, or $12/mo billed annually | Per user. Advanced automations, time tracking, workload, 10,000 automations/mo |
| Enterprise | Custom | Custom quote. SSO, advanced permissions, white labelling |
What to watch: ClickUp prints the annual per-user rate by default; the monthly-billing rates come from the page's monthly toggle.
Source: https://clickup.com/pricing, read 2026-10-19.
See ClickUp pricingAsana
Asana is free for up to 10 teammates, then $10.99 per user per month on Starter, $24.99 on Advanced and a custom quote for Enterprise, billed monthly.
| Plan | Price | What you get |
|---|---|---|
| Personal | Free | Up to 10 teammates, unlimited tasks and projects, list/board/timeline views |
| Starter | $10.99/mo (no annual discount published) | Per user. Timeline, workflow builder, 250 automations/mo, 500 form submissions/mo |
| Advanced | $24.99/mo (no annual discount published) | Per user. Goals, portfolios, workload, time tracking, 25,000 automations/mo |
| Enterprise | Custom | Custom quote. SSO, SCIM, data residency, advanced reporting |
Prices checked 2026-10-05.
What to watch: Asana's pricing page shows the same per-user rate whether you pay monthly or yearly, so we record no annual discount rather than inventing one.
Source: https://asana.com/pricing, read 2026-10-19.
See Asana pricingmonday.com
monday.com starts at $9 per seat per month on Basic, $12 on Standard, $19 on Pro and a custom quote for Enterprise, billed annually; monthly billing costs more.
| Plan | Price | What you get |
|---|---|---|
| Free | Free | Up to 2 seats, 3 boards, 1,000 items |
| Basic | $12/mo, or $9/mo billed annually | Per seat. Unlimited boards, 5GB storage, 1,000 automations/mo |
| Standard | $14/mo, or $12/mo billed annually | Per seat. Timeline, Gantt, calendar, guest access, 250 automations/mo |
| Pro | $24/mo, or $19/mo billed annually | Per seat. Time tracking, formula column, private boards, 25,000 automations/mo |
| Enterprise | Custom | Custom quote. Enterprise auth, audit log, multi-level permissions |
Prices checked 2026-10-05.
What to watch: monday.com prints the annual per-seat rate by default and switches to the monthly rate with a client-side toggle. Both sets are the vendor's own numbers, but the monthly figures come from the toggle rather than the static HTML.
Source: https://monday.com/pricing, read 2026-10-05.
See monday.com pricingQuestions people ask
What is the cheapest option here?
Trello Free is the cheapest option here at $0/mo with unlimited cards and 10 boards per workspace. Trello Standard is the cheapest paid plan on this page at $5 per user per month billed annually - a transitional offer, then $6.
What is the best free project management software for a nonprofit?
Trello Free is the standard free pick at $0/mo with unlimited cards and 10 boards per workspace. ClickUp Free is also $0/mo and covers unlimited users with 100 MB storage.
Can volunteers use it without paying per seat?
Yes - ClickUp Free is $0/mo for unlimited users, so every volunteer can have a login at no cost. ClickUp Unlimited is $7 per user per month billed annually once the team needs the paid features.
Which tool handles grant and program deadlines best?
Asana Starter is $10.99 per user per month billed annually and adds timeline and calendar views over the free Asana Personal plan ($0/mo for up to 10 teammates).
Is monday.com an option for a two-person team?
Yes - monday.com Free is $0/mo for up to 2 seats with 3 boards and Monday AI included. monday.com Basic is $9 per seat per month billed annually when you need more boards.
Do these tools offer nonprofit discounts?
Discounts are not shown on the pricing pages we read, so budget from the list prices: Trello Standard $5, ClickUp Unlimited $7, monday.com Basic $9 and Asana Starter $10.99, all per user per month billed annually. Ask the vendor before you buy.
Some links on this page are affiliate links. If you buy through one we may earn a commission at no extra cost to you. We do not accept payment for placement, and the price tables are generated from the same dataset we re-check weekly. Full disclosure. How we check prices.