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Best free project management for property management (2026 prices)
Property management is project management at volume: every turn is a project, every work order is a task, and the people doing the work are contractors who should never cost you a seat. This page prices the four work-management tools against that specific problem using the vendors' published rates, checked 2026-10-27. Recurring automations, which is what maintenance schedules actually need, are the real dividing line.
Prices last re-checked 2026-10-05. Numbers are read from each vendor's own pricing page; any exception is flagged under "What to watch".
Which one should you pick?
- Pick ClickUp if you need the best free plan when every contractor needs a login. Visit ClickUp
- Pick Trello if you need the cheapest route to recurring maintenance. Visit Trello
- Pick monday.com if you need the best boards with 2 seats or fewer. Visit monday.com
- Pick Asana if you are a corporate portfolio with real timelines. Visit Asana
The short answer
Short answer: Best free plan when every contractor needs a login: ClickUp Free Forever is $0/mo with unlimited members, unlimited tasks and board and list views, so handymen and cleaners get their own login without a seat fee. Unlimited paid is $7/mo per user billed annually ($10 month-to-month) and adds 1,000 automations a month for recurring maintenance.
Best free plan when every contractor needs a login: ClickUp
ClickUp Free Forever is $0/mo with unlimited members, unlimited tasks and board and list views, so handymen and cleaners get their own login without a seat fee. Unlimited paid is $7/mo per user billed annually ($10 month-to-month) and adds 1,000 automations a month for recurring maintenance.
See ClickUp pricingCheapest route to recurring maintenance: Trello
Trello Free is $0/mo for up to 10 boards per workspace, and it is the quickest thing to teach a cleaner. Standard is $5/mo per user billed annually ($6 month-to-month) and is what you buy the day you want real Butler automations.
See Trello pricingBest boards with 2 seats or fewer: monday.com
monday.com Free is $0/mo for up to 2 seats and 3 boards with 1,000 items, which covers a single-property landlord. Basic jumps to $9/mo per seat billed annually ($12 month-to-month) for unlimited boards and 1,000 automations a month.
See monday.com pricingBest for a corporate portfolio with real timelines: Asana
Asana Starter is $10.99 per user per month with timeline, workflow builder and 250 automations a month, and Asana Personal is $0/mo for up to 10 teammates. Timeline views are why larger portfolios pick it - turnover schedules look like Gantt charts, not cards.
See Asana pricingThe prices, plan by plan
ClickUp
ClickUp is free for unlimited members with 100MB storage, then $7 per user per month on Unlimited, $12 on Business and a custom quote for Enterprise, billed annually.
| Plan | Price | What you get |
|---|---|---|
| Free Forever | Free | Unlimited members, 100MB storage, unlimited tasks, board and list views |
| Unlimited | $10/mo, or $7/mo billed annually | Per user. Unlimited storage, integrations, dashboards, Gantt, 1,000 automations/mo |
| Business | $19/mo, or $12/mo billed annually | Per user. Advanced automations, time tracking, workload, 10,000 automations/mo |
| Enterprise | Custom | Custom quote. SSO, advanced permissions, white labelling |
What to watch: ClickUp prints the annual per-user rate by default; the monthly-billing rates come from the page's monthly toggle.
Source: https://clickup.com/pricing, read 2026-10-27.
See ClickUp pricingTrello
Trello is free for unlimited cards and up to 10 boards per workspace, then $5 per user per month on Standard, $10 on Premium and $17.50 on Enterprise, billed annually.
| Plan | Price | What you get |
|---|---|---|
| Free | Free | Unlimited cards, up to 10 boards per workspace, 10MB attachment limit |
| Standard | $6/mo, or $5/mo billed annually | Per user. Unlimited boards, advanced checklists, custom fields, 250 workspace command runs/mo |
| Premium | $12.5/mo, or $10/mo billed annually | Per user. Calendar/Day/Table/Timeline/Dashboard views, AI, 1,000 command runs/mo |
| Enterprise | $17.5/mo (no annual discount published) | Per user. Organization-wide permissions, SSO, 250 workspace command runs/mo |
Prices checked 2026-10-27.
What to watch: Trello prints the annual per-user rate by default; the monthly-billing rates come from the page's monthly toggle. Enterprise is quoted at the same rate either way.
Source: https://trello.com/pricing, read 2026-10-05.
See Trello pricingAsana
Asana is free for up to 10 teammates, then $10.99 per user per month on Starter, $24.99 on Advanced and a custom quote for Enterprise, billed monthly.
| Plan | Price | What you get |
|---|---|---|
| Personal | Free | Up to 10 teammates, unlimited tasks and projects, list/board/timeline views |
| Starter | $10.99/mo (no annual discount published) | Per user. Timeline, workflow builder, 250 automations/mo, 500 form submissions/mo |
| Advanced | $24.99/mo (no annual discount published) | Per user. Goals, portfolios, workload, time tracking, 25,000 automations/mo |
| Enterprise | Custom | Custom quote. SSO, SCIM, data residency, advanced reporting |
What to watch: Asana's pricing page shows the same per-user rate whether you pay monthly or yearly, so we record no annual discount rather than inventing one.
Source: https://asana.com/pricing, read 2026-11-02.
See Asana pricingmonday.com
monday.com starts at $9 per seat per month on Basic, $12 on Standard, $19 on Pro and a custom quote for Enterprise, billed annually; monthly billing costs more.
| Plan | Price | What you get |
|---|---|---|
| Free | Free | Up to 2 seats, 3 boards, 1,000 items |
| Basic | $12/mo, or $9/mo billed annually | Per seat. Unlimited boards, 5GB storage, 1,000 automations/mo |
| Standard | $14/mo, or $12/mo billed annually | Per seat. Timeline, Gantt, calendar, guest access, 250 automations/mo |
| Pro | $24/mo, or $19/mo billed annually | Per seat. Time tracking, formula column, private boards, 25,000 automations/mo |
| Enterprise | Custom | Custom quote. Enterprise auth, audit log, multi-level permissions |
What to watch: monday.com prints the annual per-seat rate by default and switches to the monthly rate with a client-side toggle. Both sets are the vendor's own numbers, but the monthly figures come from the toggle rather than the static HTML.
Source: https://monday.com/pricing, read 2026-10-05.
See monday.com pricingQuestions people ask
What is the cheapest option here?
ClickUp Free Forever and Trello Free are both $0/mo, so pick on capacity: ClickUp gives unlimited members and unlimited tasks at $0/mo while Trello Free stops at 10 boards per workspace. For a portfolio growing past ten turnover boards, ClickUp is the cheaper option because it does not force an upgrade.
Can I add handymen and cleaners without paying per seat?
Yes on ClickUp Free Forever, which is $0/mo with unlimited members. Trello Free also allows up to 10 boards per workspace at $0/mo, but monday.com Free stops at 2 seats and Asana Personal stops at 10 teammates.
What does recurring maintenance automation cost?
ClickUp Unlimited is $7/mo per user billed annually ($10 month-to-month) and includes 1,000 automations a month. Trello Standard is $5/mo per user billed annually ($6 month-to-month), monday.com Basic is $9/mo per seat billed annually ($12 month-to-month) with 1,000 automations, and Asana Starter is $10.99 per user per month with 250 automations.
Will this replace my property management software?
No. ClickUp Free Forever tracks the work order and the turnover at $0/mo, but it does not hold a rent ledger or handle tenant screening - keep that in your accounting or PM system. These four tools are the work layer, not the money layer.
How many boards do I need per property?
One per property is the usual pattern, which means Trello Free covers nine or ten doors before you hit its 10-board workspace limit. ClickUp Free Forever has no board cap at $0/mo, so it is the safer base past ten doors.
Which is easiest for a contractor on a phone?
Trello Free is the easiest to hand to a contractor because a card is obvious, and 10 boards per workspace is usually enough for one property. ClickUp Free Forever is more powerful at $0/mo but needs a two-minute walkthrough. Neither charges the contractor anything on the free tier.
Some links on this page are affiliate links. If you buy through one we may earn a commission at no extra cost to you. We do not accept payment for placement, and the price tables are generated from the same dataset we re-check weekly. Full disclosure. How we check prices.