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Best free project management for a nonprofit (2026 prices)
Most nonprofits do not need a cheaper plan, they need a plan that does not charge per person. Every dollar per seat gets multiplied by volunteers who log in twice a month. So this page compares the four work-management tools on the actual entry cost for a five-seat nonprofit team, then shows where the free tiers break. Prices are the vendors' own published rates, checked 2026-10-27.
Prices last re-checked 2026-10-05. Numbers are read from each vendor's own pricing page; any exception is flagged under "What to watch".
Which one should you pick?
- Pick ClickUp if you need the best free plan for unlimited volunteers. Visit ClickUp
- Pick Asana if this trade-off works for you: easiest for a volunteer board. Visit Asana
- Pick Trello if you only need boards. Visit Trello
- Pick monday.com if someone already pays for it. Visit monday.com
The short answer
Short answer: Best free plan for unlimited volunteers: ClickUp Free Forever is $0/mo for unlimited members with unlimited tasks and board and list views, so adding a volunteer never triggers a bill. Paid starts at $7/mo per user billed annually ($10 month-to-month) for Unlimited when you need storage, dashboards and Gantt.
Best free plan for unlimited volunteers: ClickUp
ClickUp Free Forever is $0/mo for unlimited members with unlimited tasks and board and list views, so adding a volunteer never triggers a bill. Paid starts at $7/mo per user billed annually ($10 month-to-month) for Unlimited when you need storage, dashboards and Gantt.
See ClickUp pricingEasiest for a volunteer board: Asana
Asana Personal is $0/mo for up to 10 teammates with unlimited tasks and projects, and the interface is the least likely to scare off a board member who opens it once a week. Above 10 people, Starter is $10.99 per user per month.
See Asana pricingCheapest if you only need boards: Trello
Trello Free is $0/mo for up to 10 boards per workspace, and it is the simplest of the four to teach. The catch is that it bills per user the moment you want real automations - Standard is $5/mo per user.
See Trello pricingBest if someone already pays for it: monday.com
monday.com Basic is $9/mo per seat billed annually ($12 month-to-month) with unlimited boards and 5GB of storage. The free tier is only 2 seats, so a nonprofit starting from zero should not begin here unless a donor already funds the licence.
See monday.com pricingThe prices, plan by plan
ClickUp
ClickUp is free for unlimited members with 100MB storage, then $7 per user per month on Unlimited, $12 on Business and a custom quote for Enterprise, billed annually.
| Plan | Price | What you get |
|---|---|---|
| Free Forever | Free | Unlimited members, 100MB storage, unlimited tasks, board and list views |
| Unlimited | $10/mo, or $7/mo billed annually | Per user. Unlimited storage, integrations, dashboards, Gantt, 1,000 automations/mo |
| Business | $19/mo, or $12/mo billed annually | Per user. Advanced automations, time tracking, workload, 10,000 automations/mo |
| Enterprise | Custom | Custom quote. SSO, advanced permissions, white labelling |
What to watch: ClickUp prints the annual per-user rate by default; the monthly-billing rates come from the page's monthly toggle.
Source: https://clickup.com/pricing, read 2026-10-27.
See ClickUp pricingAsana
Asana is free for up to 10 teammates, then $10.99 per user per month on Starter, $24.99 on Advanced and a custom quote for Enterprise, billed monthly.
| Plan | Price | What you get |
|---|---|---|
| Personal | Free | Up to 10 teammates, unlimited tasks and projects, list/board/timeline views |
| Starter | $10.99/mo (no annual discount published) | Per user. Timeline, workflow builder, 250 automations/mo, 500 form submissions/mo |
| Advanced | $24.99/mo (no annual discount published) | Per user. Goals, portfolios, workload, time tracking, 25,000 automations/mo |
| Enterprise | Custom | Custom quote. SSO, SCIM, data residency, advanced reporting |
Prices checked 2026-10-27.
What to watch: Asana's pricing page shows the same per-user rate whether you pay monthly or yearly, so we record no annual discount rather than inventing one.
Source: https://asana.com/pricing, read 2026-11-02.
See Asana pricingTrello
Trello is free for unlimited cards and up to 10 boards per workspace, then $5 per user per month on Standard, $10 on Premium and $17.50 on Enterprise, billed annually.
| Plan | Price | What you get |
|---|---|---|
| Free | Free | Unlimited cards, up to 10 boards per workspace, 10MB attachment limit |
| Standard | $6/mo, or $5/mo billed annually | Per user. Unlimited boards, advanced checklists, custom fields, 250 workspace command runs/mo |
| Premium | $12.5/mo, or $10/mo billed annually | Per user. Calendar/Day/Table/Timeline/Dashboard views, AI, 1,000 command runs/mo |
| Enterprise | $17.5/mo (no annual discount published) | Per user. Organization-wide permissions, SSO, 250 workspace command runs/mo |
What to watch: Trello prints the annual per-user rate by default; the monthly-billing rates come from the page's monthly toggle. Enterprise is quoted at the same rate either way.
Source: https://trello.com/pricing, read 2026-10-05.
See Trello pricingmonday.com
monday.com starts at $9 per seat per month on Basic, $12 on Standard, $19 on Pro and a custom quote for Enterprise, billed annually; monthly billing costs more.
| Plan | Price | What you get |
|---|---|---|
| Free | Free | Up to 2 seats, 3 boards, 1,000 items |
| Basic | $12/mo, or $9/mo billed annually | Per seat. Unlimited boards, 5GB storage, 1,000 automations/mo |
| Standard | $14/mo, or $12/mo billed annually | Per seat. Timeline, Gantt, calendar, guest access, 250 automations/mo |
| Pro | $24/mo, or $19/mo billed annually | Per seat. Time tracking, formula column, private boards, 25,000 automations/mo |
| Enterprise | Custom | Custom quote. Enterprise auth, audit log, multi-level permissions |
What to watch: monday.com prints the annual per-seat rate by default and switches to the monthly rate with a client-side toggle. Both sets are the vendor's own numbers, but the monthly figures come from the toggle rather than the static HTML.
Source: https://monday.com/pricing, read 2026-10-05.
See monday.com pricingQuestions people ask
What is the cheapest option here?
ClickUp Free Forever is $0/mo for unlimited members, which makes it the cheapest option for a nonprofit because the free tier never runs out of seats. Trello Free is also $0/mo but caps each workspace at 10 boards, and monday.com's free tier stops at 2 seats.
Do nonprofits get a discount?
Not on these entry tiers as published. Asana, ClickUp, Trello and monday.com all print the same public rates you see here, so budget for the $7/mo per user ClickUp Unlimited rate or the $10.99 per user Asana Starter rate unless the vendor confirms something in writing.
How many people can we add for free?
ClickUp Free Forever allows unlimited members, which is why it wins for volunteer-heavy teams. Asana Personal allows up to 10 teammates, Trello Free allows up to 10 boards per workspace, and monday.com Free allows only 2 seats.
What does the first paid tier cost when we outgrow free?
ClickUp Unlimited is $7/mo per user billed annually ($10 month-to-month), Trello Standard is $5/mo per user billed annually ($6 month-to-month), monday.com Basic is $9/mo per seat billed annually ($12 month-to-month), and Asana Starter is $10.99 per user per month with no annual discount published.
Is the free plan good enough for grants and reporting?
For tasks and deadlines, yes. ClickUp Free Forever gives you unlimited tasks plus board and list views, but dashboards and Gantt sit behind the paid ClickUp Unlimited tier at $7/mo per user. If a funder wants charts, price the paid tier before you promise it.
Which one should a small nonprofit start with?
Start with ClickUp Free Forever at $0/mo because the seat count never forces an upgrade, then move to Asana Personal if the board finds ClickUp too dense. Both are free; Asana simply caps at 10 teammates, so the decision is about volunteers, not price.
Some links on this page are affiliate links. If you buy through one we may earn a commission at no extra cost to you. We do not accept payment for placement, and the price tables are generated from the same dataset we re-check weekly. Full disclosure. How we check prices.