Project management for 5 users: what it costs (2026)
Monthly prices for 5 users, read from each vendor's own page on 2026-10-05.
Short answer: For a 5-person team the cheapest project management platform we can price is Trello at $6/mo. Five seats is the size where a free plan usually stops working -- the spread between the cheapest and the most expensive platform here is $19 a month for the same five people.
| Tool | Entry price | Free plan |
|---|---|---|
| Asana | $10.99 | Yes |
| monday.com | $12 | Yes |
| Trello | $6 | Yes |
| ClickUp | $10 | Yes |
| Notion | $10 | Yes |
| Basecamp | $25 | Yes |
Prices checked 2026-10-23.
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Which one should you pick?
- Pick Asana if this describes you: Teams that want a real work-management tool without a per-seat surprise at the entry tier. Visit Asana
- Pick monday.com if this describes you: Teams that want a visual work OS and will pay annually to get the lower per-seat rate. Visit monday.com
- Pick Trello if this describes you: Small teams that want a kanban board and nothing else, at the lowest per-seat price in this cluster. Visit Trello
- Pick ClickUp if this describes you: Teams that want the most features per dollar and will accept a busier interface to get them. Visit ClickUp
- Pick Notion if this describes you: Small teams that want docs, tasks and lightweight databases in one workspace. Visit Notion
- Pick Basecamp if this describes you: Teams that want one fixed price for the whole account, so the bill never grows with headcount. Visit Basecamp
Every project management platform we track, priced for 5 users
| Platform | Cost for 5 seats | Free plan | Best for | Where the number came from |
|---|---|---|---|---|
| Asana | $10.99 | Yes | Teams that want a real work-management tool without a per-seat surprise at the entry tier. | first-party prices |
| monday.com | $12 | Yes | Teams that want a visual work OS and will pay annually to get the lower per-seat rate. | first-party prices |
| Trello | $6 | Yes | Small teams that want a kanban board and nothing else, at the lowest per-seat price in this cluster. | first-party prices |
| ClickUp | $10 | Yes | Teams that want the most features per dollar and will accept a busier interface to get them. | first-party prices |
| Notion | $10 | Yes | Small teams that want docs, tasks and lightweight databases in one workspace. | first-party prices |
| Basecamp | $25 | Yes | Teams that want one fixed price for the whole account, so the bill never grows with headcount. | first-party prices |
Monthly billing at 5 users, read from each vendor's own pricing page on 2026-10-05. Where a vendor renders its seat ladder with JavaScript, the figure comes from the named third-party tracker in the last column.
Try Systeme.io
Systeme.io is free up to 2,000 contacts, then $17/mo Startup, $47/mo Webinar and $97/mo Unlimited on monthly billing. Annual billing gives you two months free. Every plan includes unlimited email sends, unlimited sub-accounts, and 0% transaction fees. The free plan never expires and does not require a credit card.
See Systeme.io pricing →The ranking at 5 users
| # | Tool | Cost for 5 users | Best for | Where the number came from |
|---|---|---|---|---|
| 1 | Trello | $6 | Small teams that want a kanban board and nothing else, at the lowest per-seat price in this cluster. | first-party prices |
| 2 | ClickUp | $10 | Teams that want the most features per dollar and will accept a busier interface to get them. | first-party prices |
| 3 | Notion | $10 | Small teams that want docs, tasks and lightweight databases in one workspace. | first-party prices |
| 4 | Asana | $10.99 | Teams that want a real work-management tool without a per-seat surprise at the entry tier. | first-party prices |
| 5 | monday.com | $12 | Teams that want a visual work OS and will pay annually to get the lower per-seat rate. | first-party prices |
| 6 | Basecamp | $25 | Teams that want one fixed price for the whole account, so the bill never grows with headcount. | first-party prices |
Prices checked 2026-10-23.
Why five seats is the awkward size
It is past most free tiers and below the size where vendors offer volume pricing. You are paying list price per seat, and the platforms that look cheap per user start to separate once you multiply by five.
Free plans at this size
Asana publishes a free plan. monday.com publishes a free plan. Trello publishes a free plan. ClickUp publishes a free plan. Notion publishes a free plan. Basecamp publishes a free plan.
How we picked
We took every project management platform we track, read its published price for 5 users, and sorted by that number. No scores, because we have not run a head-to-head trial and we will not invent one.
Frequently asked questions
What is the cheapest project management tool for 5 users?
Trello at $6/mo in our 2026-10-05 check, read from its own pricing page.
Can a 5-person team stay on a free plan?
Sometimes. The free tiers here cap seats, guests or automations rather than tasks, so read the limits column on each tool's page before you assume.
Is per-seat pricing the real cost?
No. Several platforms here charge per seat and then meter automations, guests or storage on top. The per-tool pages list the add-ons where the vendor publishes them.
How current are these prices?
Read from the vendors' own pages on 2026-10-05 and re-checked weekly.