Project management for 5 users: what it costs (2026)
Monthly prices for 5 users, read from each vendor's own page on 2026-09-27.
Short answer: For a 5-person team the cheapest project management platform we can price is Trello at $6/mo. Five seats is the size where a free plan usually stops working -- the spread between the cheapest and the most expensive platform here is $6 a month for the same five people.
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Every project management platform we track, priced for 5 users
| Platform | Cost for 5 seats | Free plan | Best for | Where the number came from |
|---|---|---|---|---|
| Asana | $10.99 | Yes | Teams that want a real work-management tool without a per-seat surprise at the entry tier. | first-party prices, second-party tier ladder |
| monday.com | $12 | Yes | Teams that want a visual work OS and will pay annually to get the lower per-seat rate. | first-party prices, second-party tier ladder |
| Trello | $6 | Yes | Small teams that want a kanban board and nothing else, at the lowest per-seat price in this cluster. | first-party prices, second-party tier ladder |
| ClickUp | $10 | Yes | Teams that want the most features per dollar and will accept a busier interface to get them. | first-party prices, second-party tier ladder |
Monthly billing at 5 users, read from each vendor's own pricing page on 2026-09-27. Where a vendor renders its seat ladder with JavaScript, the figure comes from the named third-party tracker in the last column.
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See Systeme.io pricing →The ranking at 5 users
| # | Tool | Cost for 5 users | Best for | Where the number came from |
|---|---|---|---|---|
| 1 | Trello | $6 | Small teams that want a kanban board and nothing else, at the lowest per-seat price in this cluster. | first-party prices, second-party tier ladder |
| 2 | ClickUp | $10 | Teams that want the most features per dollar and will accept a busier interface to get them. | first-party prices, second-party tier ladder |
| 3 | Asana | $10.99 | Teams that want a real work-management tool without a per-seat surprise at the entry tier. | first-party prices, second-party tier ladder |
| 4 | monday.com | $12 | Teams that want a visual work OS and will pay annually to get the lower per-seat rate. | first-party prices, second-party tier ladder |
Why five seats is the awkward size
It is past most free tiers and below the size where vendors offer volume pricing. You are paying list price per seat, and the platforms that look cheap per user start to separate once you multiply by five.
Free plans at this size
Asana publishes a free plan. monday.com publishes a free plan. Trello publishes a free plan. ClickUp publishes a free plan.
How we picked
We took every project management platform we track, read its published price for 5 users, and sorted by that number. No scores, because we have not run a head-to-head trial and we will not invent one.
Frequently asked questions
What is the cheapest project management tool for 5 users?
Trello at $6/mo in our 2026-09-27 check, read from its own pricing page.
Can a 5-person team stay on a free plan?
Sometimes. The free tiers here cap seats, guests or automations rather than tasks, so read the limits column on each tool's page before you assume.
Is per-seat pricing the real cost?
No. Several platforms here charge per seat and then meter automations, guests or storage on top. The per-tool pages list the add-ons where the vendor publishes them.
How current are these prices?
Read from the vendors' own pages on 2026-09-27 and re-checked weekly.